Women's Day Vendor Application

Browse through our application and let us know if you have any questions. This is an electronic agreement and by selecting a space, you are validating and approving this agreement electronically. 
 
Overview of Event
For one day, Women’s Day brings everything a woman wants together in one place so that she can choose what appeals to her and have a great time with friends and family. Women’s Day is a celebration of the best products, services, and entertainment for women. The show brings together a unique mix of shopping, education, entertainment and new experiences. Women can relax and rejuvenate, explore a new interest, purchase a great find, and spend a relaxing day. 

 

Hosted at the World Golf Village Renaissance Resort on Sunday, June 2nd from 11:00-4:00 pm, this event provides the ultimate arena for you to showcase your products and services to the world’s most savvy and qualified group of consumers – women. Today’s economy demands selective use of your marketing budget and research shows that marketing dollars are best spent by bringing products to women where they can see, smell, taste, or touch them.

 

Advertising, Publicity & Promotion 
Women’s Day is heavily promoted using a combination of radio, print, and grassroots advertising. Our grassroots campaigns are multi-faceted, utilizing street teams, Facebook and other social media and local networks. 

 

What Makes Our Events Different?
Our events are different because we do not charge an admission fee or for the many activities onsite whereas other expos charge $10-25 per person just to get in. We want our attendees to focus on our sponsors and vendors and have a great time at the event. 

 

Attractions That Draw a Crowd!
These events are big draws. Our attendees love participating in and watching them, and they provide a great opportunity for media exposure prior to and during the event. You can sponsor the photo booth, temporary tattoos, brow waxing, makeup tips zone and more.

 

Anticipated Attendance
Based on average attendance for Women’s Day, we anticipate 1,500+ women.

1. EXHIBITS - Display material must be confined to the vendor/sponsor space. No placard, stickers, or other signs relating to nonpaid businesses will be allowed. Only one business per space; tables cannot be shared by two businesses.
2. NO REFUNDS – There are no refunds for any reason if vendor/sponsor cancels.
3. PLACEMENT - Space will be assigned at the discretion of Show Management. 
4. SALE OF MERCHANDISE - Must comply with all local, state, and federal laws and regulations. 
5. CLEAN UP – Vendor/sponsor is responsible for removal of their boxes, pallets, trash, etc. Vendors who do not remove their trash will be subject to a $30 fine. 
6. LIMITATION OF LIABILITY - Vendor/sponsor agrees to hold St. John’s Convention Center, World Golf Village Renaissance St. Augustine Resort, and Touch of Magic Events LLC harmless and blameless and will make no claim for any reason whatsoever, including negligence, against Show Management, its officers, agents, employees, or the lessors or owners of the Facility for loss, theft, damage or destruction of property, nor for any injury to it or its employees, agents, or invitees while in the Facility. 
7. CARE AND STAFFING OF EXHIBITS - All coverings of exhibits must be removed, and vendor/sponsor must be on duty no later than 10 minutes prior to the opening of the show. The table must be manned until the event ends. No more than three representatives may occupy a single vendor/sponsor table at a time.
8. COMPLIANCE WITH LAWS - Vendor/sponsor shall not engage in any display, publication, performance, or other activity which conflicts with any applicable law, regulation, rule or ordinance, nor shall exhibitor, or its representatives or employees, engage in any lewd display, publication or performance. Vendor/sponsor will be responsible for obtaining all necessary governmental permits and licenses. 
9. NO GUARANTEE OF ATTENDANCE - Show Management does not guarantee specific volumes or levels of attendance at the Event. Vendor/sponsor shall not be entitled to any refund, in full or in part, of any amounts paid based on actual attendance level.
10. FIRE AND SAFETY LAWS - Vendor/sponsor is responsible for complying with all Federal, State and City laws. Wiring must comply with fire department and underwriter's rules. Smoking in exhibits is forbidden. Crowding will be restricted. No vendor/sponsor shall bring into the facility any combustibles. All decorations must be flame proof.
11. TEAR DOWN - Early breakdown is strictly prohibited. Vendors/sponsors who are found to break down early will not be invited back for future shows.
12. RESCHEDULING OF EVENT POLICY - Certain events can pre-empt a show, such as COVID-19. As a result, show management may have to reschedule an event. If an event is rescheduled, all contracts and payments are binding to the rescheduled date. If unable to attend the new date, you will receive a credit for a future show.
13. VENDOR/SPONSOR TRADE - If the agreed upon activities or items are not provided, vendor/sponsor cancels, or vendor/sponsor breaks activities down before the event is over, the full value of the trade will be due immediately.
14. HELIUM BALLOONS PROHIBITED - The World Golf Village Resort charges a $150 fee for each balloon they must remove from the high ceiling. Therefore, no helium balloons are allowed onsite in any area. If vendor/sponsor brings helium balloons, they are solely responsible for this charge.
15. NO OUTSIDE FOOD OR DRINK ALLOWED -  The World Golf Village Resort prohibits any food or drink to be brought into the venue such as walking in with McDonald’s or ordering a pizza. Food will be available for purchase in the lobby.